It might be time to modernise your ITSM solution
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Is your ITSM solution right for you?
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Is your ITSM solution right for you?
Phill Fox
14 June 2021
5 min read
Phill Fox
14 June 2021
5 min read
4 reasons your ITSM strategy could be falling flat
When IT Service Management (ITSM) is done correctly, it allows your business to thrive, your employees to feel empowered, and leaves you confident that you're delivering the maximum value from your IT tools.
Yet, many organisations are still sticking to traditional ITSM principles that no longer meet the changing needs of a modern business.
Now more than ever, organisations need to adapt to the rapid pace of digital transformation—and your ITSM strategy is no different.
To truly deliver excellent service to your customers, your organisation needs to move beyond traditional ITSM processes that not only slow down the resolution of tickets, but also inhibit collaboration.
If your ITSM set up includes any of the following, it may be time to switch up your process.
1. Multiple levels of approval for all tickets
Is your service management system up to scratch? When a ticket comes in, where does it go first and how many people does it go through before the issue is fixed? As tickets get sent through multiple ‘tiers’ resolution time is increased, and often information is lost along the way.
Organisations that are leading at customer service are able to resolve tickets both quickly and to a high standard. With a fixed hierarchy this is much harder to achieve.
Avoid hierarchy headaches and choose a service management system, like Jira Service Management, an ITSM tool that can be tailored to meet your organisation's specific needs.
2. ITSM processes that suppress collaboration
When your teams and individuals have fixed job responsibilities and strict task lists, it often leads to siloed teams that each have a narrow focus.
When individual teams are only working within their specific sections of the organisation, this prevents regular communication with other departments across the business. Therefore, a single team may not have enough context when trying to resolve tickets.
Without the right context, issues may take longer to fix. By not having the full picture, the solution might not be the right one for that particular customer.
3. Use of legacy, not fully fit-for-purpose ITSM tools
Legacy ITSM tools are often more rigid and harder to customise. When you’re trying to adapt to the changing market—which is essential for modern ITSM—using old and inflexible tools can provide many blockers.
The other main issue with many legacy ITSM tools is that they won’t usually link up with the tools your developers are using. This means there is an extra step before the ticket can be added to the developer backlog.
As tickets are moved between programs, visibility can be lost and the customer is left waiting for a resolution.
Is Jira an ITSM tool?
Need to update your legacy ITSM tool? Look no further than Jira Service Management.
4. Conventional practices for knowledge management
Sharing knowledge across your business can be much harder if you are using traditional ITSM tools. These tools will generally go no further than article dumps and creating documentation. With tonnes of information to sift through, this often leaves your employees feeling overwhelmed, not empowered.
With modern ITSM, knowledge management is shifted from ‘go find it’ to ‘come and ask me’. Peer-to-peer knowledge sharing becomes key and discussions are encouraged.
By switching to a more collaborative approach, everyone across your organisation is able to quickly get the answers they need—forming strong connections across departments in the process.
Focus on customer-first service
By putting ITSM at the heart of your digital transformation strategy, your organisation is able to be more agile and adapt with the market, and provide a better customer experience.
As part of our ITSM solution we conduct a thorough review of your current application set up and align our recommendations with your needs.
We can help you migrate from legacy tools to tailored Jira Service Management-led solutions, with an expert blueprint that focuses on the unique needs of your business and stakeholders.
Find out more about how we can help you take the first step towards more effective IT Service Management.
Written by
Phill Fox
Principal Customer Success Advocate
Phill is an enthusiastic ACE leader with 30 year's experience in IT. He works closely with organisations to transform their services through cultural change and strategically implementing Atlassian tools, as well as optimising solutions with customisations to deliver true value.
ITSM